Job Description

Title: Administrative Assistant

Location: Tukwila, WA (5 days a week onsite, 8am-4:30pm)

Pay Rate: $28.34

Qualifications:

• Moderate (1-3 years) of experience providing office and/or administrative support OR a n equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position.
• Demonstrated experience maintaining records (manual and electronic) and performing data entry with a high level of accuracy and attention to detail.
• Proficiency using MS Office applications including Word, Excel, Outlook and the Internet.
• Clearly and effectively communicates both verbally and in writing by actively listening and sharing relevant information.
• Strong organizational skills including prioritizing, ensuring accuracy, multi-tasking, and handling interruptions appropriately; ensures assignments are completed in a timely and effective manner.
• Adapts to changing business needs, conditions, and work responsibilities.
• Values and contributes to a work environment that embraces and appreciates diversity, equity and inclusion; treats others with respect; promotes cooperation.

Description:

An employer is looking for a detail oriented Administrative Assistant to join their Resident Services team.The ability to work on comprehensive, complex projects with others and independently as well as the ability to successfully interact on a frequent basis with resident, staff, and community partners will be essential to success in this role. Other very important duties will include working closely with the Director and Assistant Director of Resident Services; coordinating relocation services, organizing applicant hearings, supporting Resident Advisory Committee meetings, scheduling internal and external meetings (virtually and in-person), preparing agendas and handouts, recording and distributing minutes; and supporting field staff and internal customers as needed.

Essential Functions will include:

• Documents incoming requests for review by RA Coordinator; composes correspondence, reports, and informational materials; generates reports; manages database; drafts and prepares program documents and forms; reviews outgoing RA decision letters for accuracy and compliance with rules and regulations.
• Performs research on various RA status requests from staff, residents, and applicants.
• Prepares change orders and contracts for review by Department Director; maintains log for contracts and change orders; performs General Ledger coding for incoming invoices; maintains department record retention system in accordance with internal policy and procedures.
• Manages inventory and orders office supplies for RS department; performs technical troubleshooting for RS staff; manages various special requests and projects from RS staff.

Benefits packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

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