Job Description

Location: Vienna, VA (Hybrid – 2–3 days onsite weekly)

Hours: Part-Time (up to 30 hours/week)

Compensation: Competitive, based on experience

Ideal Start Date: As soon as available

Overview:

We are a fast-growing AI company with a  patent-pending approach to solving complex problems accurately with artificial intelligence. We are seeking an ambitious and tech-savvy  Executive Assistant to work directly with the CEO — a seasoned innovator leading the charge in developing, marketing, and selling sophisticated AI-driven software.

Must be able to write exceptionally well, read and comprehend complex articles, and be a 'problem solver'.

This role is ideal for a  Master’s-level student in Computer Science or someone with a scientific/mathematical mind who can communicate very well and aspires to be part of the next generation of AI leadership. It combines operational support with firsthand exposure to product planning, software testing, marketing, and business development.

Key Responsibilities:

• Provide comprehensive support to the CEO across executive, technical, and administrative tasks
• Help plan and track software development initiatives and product launches
• Participate in AI planning sessions and contribute to software testing and documentation
• Draft, edit, and organize professional correspondence, client proposals, and strategic documents
• Coordinate marketing efforts: email campaigns, conference materials, presentation decks, etc.
• Maintain a digital content calendar and ensure brand consistency across communication channels
• Support recruitment processes, internal HR coordination, and occasional bookkeeping
• Organize and maintain the company office in Vienna, VA
• Represent the company at conferences, assisting with demos or sales presentations
• Handle external communications with clients, partners, vendors, and employees
• Assist with CEO’s personal to-dos and organization when needed
• Provide client and programming support as needed — including AI and software tasks if capable

Minimum Qualifications:

• Strong understanding of executive operations and multitasking in a fast-paced environment
• Excellent verbal and written communication skills
• High proficiency in Google Workspace (Docs, Sheets, Drive, Calendar, Gmail)
• Demonstrated interest in artificial intelligence, innovation, or enterprise software
• Well-organized with the ability to prioritize and manage multiple streams of work
• Able to attend meetings and work in-person 2–3 times per week in Vienna, VA

Preferred Qualifications:

• Enrolled in or completed a Master’s degree in Computer Science or related technical field
• Familiarity with software development life cycle, AI technologies, or agile methodologies
• Experience with professional writing, content creation, or public speaking
• Willingness to travel to conferences and client meetings as needed

Why Join Us?

This is not a typical assistant role. You’ll be working side-by-side with a CEO leading AI breakthroughs — gaining unique visibility into strategic thinking, high-stakes decision-making, and real-world product development. The right candidate will have the opportunity to grow quickly, take on technical projects, and eventually lead in their own right.

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