Assistant Property Manager Job at GJL Partners, Santa Clara, CA

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  • GJL Partners
  • Santa Clara, CA

Job Description

Assistant Property Manager

Location: San Francisco Bay Area (Hybrid/In-Office)

Compensation: $85,000–$100,000 base + bonus

Benefits: Health care, 401(k), commuter benefits, lunch stipend

About the Role

We are seeking a detail-oriented and proactive Assistant Property Manager to support the management of a portfolio of commercial and multifamily properties across the San Francisco Bay Area. This role is ideal for someone with strong financial and operational experience who wants hands-on exposure to property management while working closely with senior property managers and ownership.

You will play a critical role in financial management (collections, AP/AR), tenant relations, vendor coordination, and day-to-day property operations , ensuring assets are well-run and tenants receive a high level of service.

Key Responsibilities

Financial & Accounting Support

  • Manage rent collections , monitor delinquencies, and follow up with tenants
  • Handle accounts payable and accounts receivable (AP/AR)
  • Assist with monthly financial reporting , CAM reconciliations, and variance explanations
  • Review invoices for accuracy and coding; coordinate timely payments
  • Support annual budgeting and reforecasting processes

Property Operations

  • Assist with daily operations for commercial and multifamily properties
  • Coordinate with vendors and contractors for maintenance, repairs, and capital projects
  • Track work orders and ensure timely resolution
  • Support property inspections and ensure compliance with local regulations

Tenant & Vendor Relations

  • Serve as a point of contact for tenants regarding billing, service requests, and general inquiries
  • Assist with lease administration, including abstracts, renewals, and move-ins/move-outs
  • Maintain positive relationships with vendors, utilities, and service providers

Administrative & Reporting

  • Maintain accurate property records, leases, and certificates of insurance
  • Support audits and lender requests as needed
  • Assist senior property managers with special projects and portfolio initiatives

Qualifications

Required

  • 2+ years of experience in commercial and/or multifamily property management
  • Strong experience with collections, AP/AR, and basic property accounting
  • Proficiency with property management software (e.g., Yardi, AppFolio, MRI, or similar)
  • Solid Excel skills (budgets, reconciliations, reporting)
  • Strong organizational skills and attention to detail
  • Excellent communication and follow-up skills

Preferred

  • Experience in the San Francisco Bay Area market
  • CAM reconciliation experience
  • Real estate license (or willingness to obtain)
  • Experience supporting multiple properties or mixed-use portfolios

Compensation & Benefits

  • Base salary: $85,000–$100,000 (depending on experience)
  • Performance bonus
  • Health care benefits
  • 401(k)
  • Commuter benefits
  • Lunch stipend
  • Growth opportunities within a stable and expanding real estate platform

Job Tags

For contractors, Work at office, Local area,

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