Job Description

Assistant Property Manager – Commercial Office

A stable and successful commercial real estate owner/operator seeks an Assistant Property Manager (APM) to oversee operations of a commercial office building. This is a stable and profitable company that owns a large regional portfolio of commercial properties. This is a highly visible position within a rapidly growing organization.

The ideal candidate will have commercial property management experience and business acumen to enhance portfolio operations.

Responsibilities:

• Provide direct support to the Property Manager and tenants as needed.
• Assist with the supervision of engineering, janitorial and security personnel.
• Perform routine property inspections and ensure compliance with all applicable government regulations.
• Assist with capital improvement projects, build outs and facilities management.
• Assist with the new tenant welcome and orientation program as follow-up to tenant construction coordination process.
• Track property expenditures for the operational and capital projects.
• Assist with AP/AR bookkeeping and obtain completed W-9 forms from all vendors.
• Develop, maintain and coordinate implementation of property manuals within the portfolio.
• Maintain tracking spreadsheet, calculate amounts, bill the tenants, and add charges to monthly manual adjustment forms.
• Ensure that certificates of insurance for tenants and contractors are accurate and in compliance.
• Maintain and update employee, client and customer contact databases.
• Update and file all documents for Vendors and Customers and ensure that contract and lease administration files are accurate and up to date.
• Document incidents of potential liability to property and equipment and forwards information to appropriate risk management personnel.
• Prepare manual adjustment forms for all miscellaneous tenant service requests and ensure they are processed on a monthly basis.
• Prepare invoices to be billed back to clients and send out accordingly for payment.
• Prepare general correspondence and memos.

Skills

• 3–5 years of experience in commercial property management or a related field.
• Strong written and verbal communication skills.
• Detail-oriented and highly organized with the ability to manage multiple priorities.
• Excellent customer service and tenant relations skills.
• Strong time management, critical thinking, and problem-solving abilities.
• Proficiency with Yardi or similar property management software preferred.
• Familiarity with NYC building operations, vendors, and regulatory agencies (FDNY, DOB) a plus.

Compensation: $80,000 – $90,000 plus bonus, 401k, fully paid health benefits, and other perks.

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to: AGeorge@adviceny.com

If you are not currently interested, but know someone who might be, please feel free to forward this ad along to that individual. Referrals are always greatly appreciated.

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