Job Description
Estimating Administrator
Based in Hillsborough NC. Reports to Estimating Manager and works alongside estimating and proposal team.
Job Duties:
- Upload and Download files from Sharepoint and coordinate with N Drive to maintain data flow.
- Internet research and utilizing other technology/software, as required.
- Calling and Emailing Vendors for quotes, qualifications, and other information- working with Vince to assist with quote organization.
- Updating vendor/subcontractor information on company database.
- Assist in prequalification of vendor/subcontractors.
- Proof Reading and assembling final proposal and bid submission for owners.
- Knowledge and understanding of process flow to ensure information released to estimators and project management is complete, accurate and well organized.
- General assistance to accounting, estimating and construction staff, as required.
- Answer calls and calendar deadlines.
- Document control: receive, file, track, and distribute all construction documents.
- Coordinating meetings and preparing minutes.
- Effectively and accurately communicate relevant project information to the client and project team.
- Assist proposal team in drafting proposals, Request for information, budgets, cash flows and
- preliminary schedules.
- Communicate ideas for improving company processes with a positive and constructive attitude and develop this attitude in others.
- Manage PreCon & Estimating department’s data and information flow.
- Support the estimating and proposal teams with document control and administrative duties.
- Manage multiple databases.
- Set up and maintain project folders.
- Prepare bid instructions, bid forms, and bid scopes for distribution.
- Manage bid outreach including municipal requirements for forms and postings.
- Send out bid and budget requests.
- Oversee tracking of subcontractor prequalification.
- Participate in subcontractor approval process.
- Prepare and send out estimate packages and presentations to clients.
- Manage print production of plans and specs.
- Understand and Develop Autodesk Construction Cloud for implementation across estimating and precon.
- Develop bid review books, estimating handoff books, and coordinate with operations
- Maintain estimating bid schedule and meeting agenda.
Physical Requirements:
- Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials.
- Move heavy objects (94 pounds or more) short distances (20 feet or less).
- Move light objects (less than 94 pounds) long distances (more than 20 feet).
- Heavy lifting with repeated stooping, carrying and bending continually over time (i.e., picks up materials and move to a different location).
- Work long shifts with non-standard break times.
- Work in a variety of weather conditions with exposure to the elements.
- Must have good hand-eye coordination, quick reaction times.
- Able to sit for long periods of time.
- Able to wear a hard hat, safety glasses, gloves, and safety-toed boots.
- Able to Enter the cab of a vehicle that is 3.5 feet (or more) off the ground.
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
- Must be able to lift and carry up to 50 lbs.
- Must be able to talk, listen and speak clearly on telephone.
Job Tags
For subcontractor, Local area, Long distance, Shift work,