Job Description

A leading global media & entertainment company is seeking a highly organized, proactive, and resourceful Administrative professional to join their staff as an Executive Assistant / Chief of Staff to provide comprehensive support to a Senior Executive.

Responsibilities:

• Manage a complex and dynamic calendar, scheduling, and meeting logistics for a senior leader
• Coordinate travel arrangements, including detailed itineraries and expense management
• Prepare and edit executive communications, presentations, and reports with a high degree of professionalism and accuracy
• Act as gatekeeper and liaison, managing information flow and prioritizing requests for the executive's time
• Support executive participation in key meetings, preparing background materials and tracking follow-up actions
• Partner with the executive to manage strategic priorities and ensure alignment across internal teams
• Lead follow-up and execution for leadership meetings, tracking progress against goals and key initiatives
• Anticipate issues, identify opportunities, and proactively recommend solutions to improve operational efficiency
• Coordinate with internal departments to ensure seamless collaboration
• Help draft communications, talking points, and materials for executive-level presentations or leadership forums
• Maintain confidentiality and discretion while handling sensitive and business-critical information

Qualifications:

• 8+ years of combined experience in executive support, operations, or Chief of Staff-type role
• Bachelor's Degree
• Highly proficient in Microsoft Office Suite, Google Workspace, and collaboration tools (Slack, Asana, Smartsheet, etc.)
• Excellent written and verbal communication abilities; confident preparing polished materials for senior audiences
• Proven ability to manage competing priorities with grace, professionalism, and confidentiality
• Strong relationship-building skills with the ability to work effectively across multiple teams and leadership levels
• Exceptional organizational, multitasking, and prioritization skills
• Strong attention to detail

Desired Skills:

• Advanced Degree or equivalent experience
• Experience in an Entertainment, Media, and/or Technology organization

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