Job Description

Overview

The Front Desk & Office Coordinator is responsible for managing the front desk operations, providing support to the Human Resources department, and coordinating on-site events and engagement. This position ensures a seamless and professional workplace experience by providing reception services, executive assistant support, and administrative coordination. This role supports front-line services, assists with office environment standards, and supports cross-functional projects and events to foster an efficient and welcoming environment.

Essential Functions

• Reception Support: Serves as the first point of contact for visitors and employees, managing reception duties with professionalism and efficiency
• Executive Assistant Support: Provides administrative assistance to the VP of HR and HR department, including scheduling, meeting coordination, and document preparation
• Workplace Experience & Environment Administration: Assists with office environment standards, supplies, and vendor coordination to ensure a positive and productive workspace
• Frontline Support & Services: Delivers high-quality customer service to internal and external stakeholders, addressing inquiries and resolving issues promptly
• Cross-Functional Coordination: Collaborates with multiple departments to support projects, communications, and operational needs
• Event Administration: Assists and supports the planning and execution of internal events, meetings, and employee engagement activities, ensuring smooth logistics and positive experiences
• Maintains strict confidentiality
• Performs other duties and/or tasks as assigned

Skills

• Excellent customer service skills
• Excellent interpersonal skills
• Excellent problem-solving skills
• Excellent critical thinking
• Attention to detail
• Confidentiality and integrity
• Microsoft Suite
• Ability and desire to grow within an HR function

Required Qualifications and Education

• High School or equivalent
• Entry level position

Physical Demands

• Must be mobile within an office space to access file cabinets, office and/or computer equipment
• Must be able to sit for 7+ hours a day
• Must be able to communicate verbally and written
• Must be able to read from a screen

Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions.

Benefits

• Health Insurance
• Vision Insurance
• Dental Insurance
• 401(k)
• Life Insurance
• AD&D Insurance
• Disability Insurance
• Flexible Spending Account
• Employee Assistance Program
• Employee Discount
• Paid Sick/Personal Time
• Paid Vacation Time

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

LeMans Corporation is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. LeMans will only employ those who are legally authorized to work in the United States for this opening.

This company participates in E-Verify.

Notice to California Employees and Prospective Employees

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