Front Desk Receptionist Job at KeyStaff Inc., New York, NY

blhxZjRpdFhKdlhBY01ZK3paQmRBNHRpM2c9PQ==
  • KeyStaff Inc.
  • New York, NY

Job Description

Schedule: Monday – Friday, 9:00AM – 5:30PM, with occasional weekends during tax season

and additional overtime as approved.

Work Location: In person only

Ability to commute/relocate: Woodbury, NY: Reliably commute or planning to relocate before

starting work (Required)

Salary: of $55K – $65K annually

We are seeking a professional and organized Front Desk Coordinator/Receptionist to serve as

the first point of contact for clients, visitors, and vendors. This individual will play a key role in

creating a welcoming and efficient office environment while supporting the daily operations of

the firm. The Receptionist will manage front desk responsibilities, including greeting guests,

answering and directing calls across multiple office locations, processing mail and shipments,

and maintaining office supplies . The ideal candidate will be detail-oriented, reliable, and able to

multitask in a fast-paced professional setting, particularly during tax season. This position offers

the opportunity to work closely with administrative staff and partners, supporting the firm’s

commitment to exceptional client service and operational excellence.

Qualifications and Requirements:

  • High school diploma or equivalent; associate’s degree preferred.
  • 1–3 years of experience in a receptionist or administrative support role, ideally within a professional services or accounting firm.
  • Excellent communication, organization, and multitasking skills.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel) and comfortable learning new software tools.
  • Professional demeanor and customer service orientation.
  • Ability to handle confidential information with discretion.

Key Responsibilities:

  • Greet and assist clients, guests, and vendors in a professional and courteous manner.
  • Answer and direct incoming phone calls for multiple office locations (Westhampton

Beach, White Plains, and two NYC offices).

  • Handle incoming and outgoing mail, including USPS, FedEx, and other courier services.
  • Manage postage and coordinate FedEx shipments for clients.
  • Distribute faxes and ensure timely delivery to appropriate recipients.
  • Process all incoming and outgoing shipments and maintain related records.
  • Order and maintain inventory of office and kitchen supplies, monitor supply levels throughout the year and during tax season.
  • Maintain the conference room calendar and ensure meeting spaces are organized and properly equipped.
  • Provide professional phone and calendar management support to assigned Partners, including handling calls, scheduling appointments, and maintaining organized calendars.
  • Order and coordinate printing of business cards for staff.

Tax Season Responsibilities

  • Perform all regular receptionist duties as listed above.
  • Provide administrative support to the admin team, including assisting with Acceptances and monitoring/responding to relevant emails.
  • Help ensure the front desk and office operations run smoothly during peak tax season activity.

Job Tags

Work at office, Relocation, Monday to Friday,

Similar Jobs

Ardurra

Water/Wastewater - Client Services Manager Job at Ardurra

Ardurra is looking to hire an experienced Water/Wastewater Client Services Manager to join our team in our Columbia, SC office. Our innovative water and wastewater engineers collaborate closely with clients to plan, design, permit, and construct systems that address... 

24 Seven Talent

In-Store Events Specialist Job at 24 Seven Talent

Location: Coraopolis, PA - hybrid Duration: 6 month contract Pay: $33/hr Overview: This position is part of the In-Store Events Marketing Team supporting the overall marketing goals for the one of our retail brands. Key Responsibilities: Assist in the...

US Neuro

Trainee Surgical Neurophysiologist Job at US Neuro

 ...Position Summary Were seeking a highly motivated individual to join our team as a Trainee Surgical Neurophysiologist . This is an entry-level opportunity that offers paid training and mentorship in the growing field of surgical neurophysiology. No prior... 

eTeam

Enrollment Associate Job at eTeam

 ...Enrollment Associate I is intended as MHS entry level position, responsible for analyzing and...  ...plan information using the different health plan websites to enroll members through...  ...entry or typing skills necessary. Basic insurance knowledge. Good written and verbal communication... 

Pride Health

Nursing Instructor Job at Pride Health

 ...Pride Health is hiring a Nurse Educator for our client in St Paul, MN. This is a full-time position with great benefits, no nights or weekends, and a great opportunity to leave bedside nursing! Shift: 9am-5pm Mon-Fri Salary: 86k-90k This role involves: ~ Face...