Job Description

PLEASE READ THE JOB DESCRIPTION IN ITS ENTIRETY.

Company Overview:

Hydrolec is looking for an experienced Office Administrator. The company is a family owned, industry leading manufacturing business in Jacksonville, FL. Our core values are:

1. Family First—we treat all employees, customers, and vendors as we would our archetypal ideal family. This means we create a supportive and fun environment while we hold each other accountable to be the version of ourselves we would want to be related to.
2. Sky’s the limit— we have an unlimited solution seeking attitude to any perceived challenges that come our way. There is always a solution, especially when it comes to supporting team members and delighting customers.
3. All Hands-on Deck— we are all willing to pitch in to accomplish the most urgent and important task at hand, no matter how unrelated it may be to our so-called title.

Position Summary:

We are looking for a friendly and eager- to- learn Office Administrator. We are in a high growth period, and we are looking to onboard an enthusiastic administrative support person who is excited to play the role of gatekeeper to our leadership team as well as the day-to-day champion for our administrative functions.

Key Responsibilities:

• Timely vendor payment processing, recording, and verification of 100+ vendor transactions monthly
• Collaborate with internal receiving, inventory, accounting, and external vendors to reconcile discrepancies for payment processing
• Verify AP ledger is accurate
• Coordinate schedules and calendars internally with team members and externally with customers, vendors, and advisors
• Answer phones, check messages, manage email inboxes, and snail mail
• Organize and file both digitally and physically
• Book travel for management
• Suggest process improvement where applicable
• Prepare meeting agendas, minutes, and follow-ups
• Collaborate with team members on meeting materials (presentations, agendas, etc.)

Required Qualifications:

• 5+ years of Accounts Payable experience
• Payment processing experience required
• A total of 2+ years in an administrative role

Skills and Competencies:

• Strong in all Microsoft Office Suite (Word, Excel, Powerpoint)--ideally an Excel wizard!
• Strong Organizational Skills—familiarity with the Kon Marie Method is a plus
• Presentation building skills—Canva or similar preferred
• Confident in Outlook
• Ability to reconcile discrepancies with vendors
• Exceptional written and verbal communication skills; prefers verbal communication when dealing with conflict

Attitude and Behavior Traits

• Acts with integrity
• High attention to detail
• Has a sense of urgency
• Is a team player
• Friendly
• Demonstrates initiative

Preferred Qualification:

• Experience processing payments for a high volume of inventory
• Experience with Sage Accounting Software
• Can leverage AI but does not rely on it
• Experience working in an industrial setting

Compensation and Benefits:

The hourly rate is based on experience.

• Generous PTO policy
• Health insurance with HRA option
• Dental
• Vision
• Voluntary Life
• Supplemental Insurance
• Maternity/Paternity Leave
• Monthly Catered Employee Lunch
• 401K match

Reporting Structure:

• Reports to the President

Application Process:

• Must submit a cover letter and resume expressing why you are interested in this role and the company to recruiting@hydrolec.net. Applicants without this will NOT be considered if no cover letter is sent.

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