Office Administrator Job at JBA International, Pasadena, CA

bW5xZTVDSlhMZnpFZnNvOHhKNWJCWVZp
  • JBA International
  • Pasadena, CA

Job Description

We’re seeking a dependable, proactive Office Administrator to support both our business operations and select personal projects. This role is a hybrid of administrative, assistant, and errand-running duties—perfect for someone organized, communicative, and hands-on. You’ll help keep things running smoothly across various day-to-day needs.

Key Responsibilities:

  • Support bookkeeping tasks, data entry, and invoice processing (in coordination with accounting staff)
  • Draft, send, and organize emails for business and personal correspondence
  • Run errands such as picking up supplies, dropping off/picking up documents, or coordinating deliveries
  • Help manage calendars, appointments, and reminders for work and personal commitments
  • Assist with organizing files, receipts, and documentation (physical and digital)
  • Support ongoing business projects with basic research, follow-ups, or task tracking
  • Help with scheduling vendors, service providers, or contractors as needed
  • Occasionally assist with household or personal logistics (e.g., booking reservations, coordinating travel)
  • Maintain clear communication and ensure follow-through on tasks and priorities
  • Oversee general office operations, including supply inventory and workspace organization
  • Answer phones, greet visitors (if in-person), and handle inquiries
  • Maintain digital and physical filing systems and ensure confidentiality of records
  • Assist with onboarding new employees, maintaining personnel records, and ensuring office policies are followed
  • Provide administrative support to various departments, including document preparation and project coordination
  • Ensure compliance with company procedures and administrative best practices

Qualifications:

  • Prior administrative or assistant experience preferred but not required
  • Excellent written, verbal communication and organizational skills
  • Comfortable using email, calendar tools, and Microsoft Office / Google Workspace
  • Ability to manage multiple tasks and prioritize independently
  • Discretion and trustworthiness are essential
  • Attention to detail
  • Valid driver's license and reliable transportation

Job Tags

For contractors,

Similar Jobs

Compunnel Inc.

Junior Financial Analyst Job at Compunnel Inc.

 ...We are hiring for our client from financial service industry. Job Title: Operations Support Analyst Duration: 12 months contract Location: Baltimore MD 21230 Pay Rate: $28/hr. on W2 (no benefits) Top Skills - BACHELOR'S REQUIRED ***- Minimum of 2 years... 

New Story Schools

Board Certified Behavior Analyst Job at New Story Schools

 ...Employment Type: Full-Time (Monday to Friday) Salary: Based on education and experience Join New Story Schools (NSS), a leading...  ...time to recharge and reset. Comprehensive Benefits Access health, dental, and vision insurance, plus employer-paid short-term disability... 

Leprino

Production Team Member Job at Leprino

 ...$1 Billion facility in the summer of 2022. The plant becomes operational in 2024 with Phase 1 and will become fully operational by 2026...  ...Ability to maintain clean work area according to good manufacturing processes Good communication skills to communicate with co-workers... 

Forrest Solutions

Event Coordinator Job at Forrest Solutions

 ...Salary: $26-$27/HR Summary Are you looking to join one of the world's leading professional services firms? As the Event Coordinator, you will be the primary point of contact for coordinating in-office training programs, managing logistics for space planning,... 

Harnham

Director of Data Science Job at Harnham

 ...Director of Data Science Hybrid in San Francisco, CA Salary: $230,000 - $270,000 base + equity A mid to late stage startup is seeking a Director of Data Science to lead a high-performing team and foster a data-driven culture that powers strategic decision-making...