Job Description

About the Role:

We are seeking a polished and professional Office Coordinator to support the day-to-day operations of our Bethesda office. This role is ideal for someone who brings strong organizational skills, a keen eye for detail, and a commitment to delivering a high-quality office experience. The ideal candidate is proactive, hospitality-minded, and takes pride in creating a clean, well-organized, and welcoming workspace. This role requires someone who naturally notices the little things and finds solutions.

Key Responsibilities of the Office Coordinator:

• Maintain the overall appearance and organization of the office, including the lobby, conference rooms, kitchen, and common areas.
• Ensure that snacks, beverages, and coffee/tea stations are always fully stocked, neatly organized, and guest-ready.
• Proactively identify and address any issues in the office environment; even one missing item gets restocked promptly to maintain a polished appearance.
• Greet guests and visitors with a warm, professional demeanor and provide a high-touch customer service experience.
• Manage incoming and outgoing mail, deliveries, and office supply inventory.
• Coordinate with vendors, cleaning crews, and building management as needed.
• Support scheduling of conference rooms and assist with setup/cleanup for internal meetings and events.

Qualifications of the Office Coordinator:

• Bachelor’s degree required.
• 2+ years of professional experience in an administrative, hospitality, or office support role.
• Strong organizational skills and attention to detail—a natural tendency to keep things clean, orderly, and on-brand.
• Excellent verbal and written communication skills.
• Ability to work independently, take initiative, and anticipate needs before they arise.
• Must be available to work Wednesday through Saturday during standard business hours.

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