Job Description
Event Coordinator/Project Coordinator
Location: Fountain Valley, CA – Onsite, Monday–Friday, 8:00am–5:00pm
Travel: Up to 5% (local not flying)
Contract: Ongoing contract role
Compensation: $32/hr
My client, a leading global automotive company recognized for its innovation and commitment to excellence, is seeking an Event/Project Coordinator to support onboarding and employee engagement programs, events, and internal communications. This role provides hands-on exposure to talent management strategies and tools while contributing to meaningful employee experiences across the organization.
Key Responsibilities
Onboarding Coordination • Coordinate logistics for all new hires, including orientation scheduling, integration activities, and processing of onboarding documentation • Support execution of the new hire cultural immersion program, including planning, materials preparation, and follow-up
Event Management & Employee Engagement • Plan and manage internal events such as employee appreciation days, team-building activities, leadership forums, and company-wide celebrations • Coordinate logistics for events including venue booking, catering, invitations, registration tracking, and follow-up • Assist with execution of service award programs, including milestone tracking, recognition event planning, and award distribution
Inbox & Communication Management • Serve as point of contact for department-related inquiries, responding to messages and escalating as appropriate • Support shared inboxes on a rotating basis, ensuring timely responses and appropriate routing
Administrative Support • Provide general administrative support including scheduling meetings, maintaining records, and preparing reports • Assist with ad hoc projects and operational tasks in support of business objectives • Occasionally facilitate onboarding sessions or employee engagement activities
Qualifications • High school diploma required; bachelor’s degree preferred • 1–3 years of experience in events, training coordination, HR support, or administrative roles preferred • Strong attention to detail, proactive mindset, and ability to thrive in ambiguity • Excellent communication and presentation skills with proven project management/event coordination experience • Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Teams); basic–intermediate Excel skills including formulas and data entry • Willingness to learn systems such as SuccessFactors, SAP, LinkedIn, KnowBe4, and Articulate360 • Strong analytical skills and creativity in problem solving • Team player with initiative and ability to work independently on routine tasks • Automotive industry experience a plus
Job Tags
Ongoing contract, Contract work, Work at office, Local area, Monday to Friday,