Job Description

Position: Sales Administrator & Accounting Clerk

Location: Rogers, Arkansas

Hours of Operation: Monday – Friday; 8:00AM – 5:00PM

We are seeking a detail-oriented Sales Administration & Accounting Clerk to support our sales team and maintain accurate financial records. This dual-role position requires strong organizational skills, attention to detail, and the ability to manage both customer-facing sales support and back-office accounting functions.

Reports to: Sales Administration Manager and works closely with the Controller, providing support to both departments as needed.

Roles & Responsibilities -

Sales Administration (60%)

• Prepare lease agreements, contracts, and customer documentation
• Coordinate equipment delivery schedules with vendors and customers
• Maintain customer database and sales records in CRM system
• Generate sales reports, proposals, and lease quotations
• Support sales team with customer communications and follow-up activities
• Handle customer inquiries regarding lease terms, equipment specifications, and service issues
• Assist with trade-in evaluations and equipment return processing
• Coordinate with technical support team for equipment installations and maintenance scheduling

Accounting & Financial Support (40%)

• Process accounts receivable for lease payments and service contracts
• Reconcile customer payments and maintain aging reports
• Prepare monthly billing statements
• Handle vendor invoicing for equipment purchases and maintenance contracts
• Assist with month-end closing procedures and financial reporting
• Maintain fixed asset records for leased equipment inventory
• Support collections efforts for past-due accounts
• Process expense reports and maintain petty cash records

Required Qualifications

• High school diploma or equivalent; Associate's degree in business, Accounting, or related field preferred
• 2+ years of experience in administrative support, accounting, or sales operations
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with accounting software (QuickBooks, Sage, or similar)
• Strong data entry skills with high accuracy
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Customer service orientation with professional phone manner

Preferred Qualifications

• Experience in equipment leasing, financing, or related industry
• Familiarity with CRM systems (Salesforce, HubSpot, etc.)
• Basic understanding of lease accounting principles
• Knowledge of copier/printer industry terminology and products

Compensation/Benefits:

• Competitive salary commensurate with experience
• Comprehensive benefits package including health, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid time off and holidays
• Professional development opportunities
• Collaborative and supportive work environment

Job Tags

Similar Jobs