Job Description

LHH Recruitment Solutions is seeking a Vendor Management for our client in Philadelphia, PA. Our client is a leading asset manager dedicated to helping individuals, financial professionals and institutions design better portfolios. The firm provides access to alternative sources of income and growth and focuses on setting industry standards for investor protection, education and transparency.

Vendor Management Associate

We are seeking a detail-oriented and proactive Vendor Management Associate to support the company’s growing Vendor Strategy and Operational Risk function. This role will help strengthen vendor oversight by supporting contract management, risk assessments, financial tracking, and day-to-day coordination with business units and external partners. The ideal candidate is highly organized, analytical, and excited to contribute to the buildout of a maturing vendor management program.

Requirements

• Assist in onboarding, renewals and offboarding vendors in alignment with firmwide policies and procedures
• Support the development and maintenance of the vendor database, ensuring accurate and up-to-date information is kept on SharePoint
• Track contract terms, renewal timelines and SLAs
• Partner with business units to gather vendor documentation, assess risks, and monitor compliance with regulatory and internal controls
• Partner with Finance and Accounting team to help the vendor budget process, including tracking spending, highlighting variances, and preparing summary reports if required
• Coordinate with Legal, Compliance, and Third-Party Risk teams, vendor lifecycle activities
• Support process improvements and automation initiatives within the vendor management function
• Support the evaluation and potential implementation of a Vendor Management System (VMS) including: Gathering business requirements across stakeholders
• Researching and comparing VMS solutions
• Supporting vendor demos, evaluations, and selection
• Assisting in project management and rollout if a solution is selected
• Assist in the development and implementation of the operational risk framework, policies, and procedures
• Monitor and analyze operational risk events, incidents, and near misses; ensure timely reporting and root cause analysis
• Maintain the operational risk event database and track remediation efforts

Qualifications

• Bachelor’s degree in business, Finance, Risk Management, or related field
• 3–5 years of experience in vendor management, procurement, risk, finance, or project coordination
• Strong organizational and time management skills
• Experience using PowerBI is a plus
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Excel, PowerPoint, SharePoint and other productivity tools; experience with vendor or contract management systems is a plus
• A self-starter with a collaborative mindset and a strong attention to detail

Equal Opportunity Statement

Equal Opportunity Employer/Veterans/Disabled

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Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs.

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