Job Description

Position:

Purchasing Assistant

The Purchasing Assistant is expected to monitor and maintain optimal inventory levels in assigned product categories based on current company demand and seasonal trends.

Responsibilities:

• Maintain system of ordering materials, supplies, and equipment
• Communicate with all department and stores for supplies
• Responsible for placement of official purchase orders
• Communication of orders to vendors
• Returns processing/credit
• Negotiates contracts with vendors
• Find new vendors
• Invoice problem resolution
• Payment set up for vendors
• Confirmation of order quantity, pricing, and availability
• Order follow-up (telephone/email communication)
• Ensures accuracy of all orders and creation of purchase orders
• Checks all deliveries/packages and distributes appropriately
• Organizes storage and cataloguing supplies/equipment in accordance with department

• Generate and analyze regularly scheduled inventory reports to make useful recommendations to head of Purchasing.
• Knowledge of Excel is a must

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